Skip to Content

Changes for page Extended ISPyB (EXI)

Last modified by hakanj on 2025-11-24 09:34
From version 14.3
edited by tabermah
on 2024-12-09 12:14
Change comment: There is no comment for this version
To version 18.2
edited by tabermah
on 2024-12-09 14:07
Change comment: There is no comment for this version

Summary

Details

Page properties
Content
... ... @@ -32,10 +32,14 @@
32 32  ** If you wish to review or edit the information after saving the form, select **List** under **Shipments** in the Shipment dropdown menu. That will show a list of your shipments in the left side of the window in inverse order of creation -sometimes you may need to refresh the page to show the newly created shipment. Click anywhere on the shipment card to open the shipment information.
33 33  * Set up the parcels (dewars) and sample list contained in the shipment as explained in the following section
34 34  
35 +[[image:CreateShipment.png||height="204" width="700"]]
36 +
37 +
35 35  = Create new samples and provide a sample list =
36 36  
37 37  This section describes how to enter information about the parcels, containers and samples present in the shipment. Adding the parcels must be done in order to generate the shipping label for the dewars, as described  in the **Send shipment**section in this document. However, filling up the sample details can be done while the dewars are in transit or even when they are already at DESY. Once the Unipucks are loaded in the sample changer dewar (shipment status set to “processing”) it will not be possible to change the shipment contents any longer.
38 38  
42 +
39 39  == Creating a new sample ==
40 40  
41 41  If you are sending crystals of a new protein, it is important that you create an entry for the protein, since you will not be able to upload or save information from an unknown sample. To create a protein follow these steps:
... ... @@ -45,6 +45,9 @@
45 45  * Enter the protein name and acronym and click **Save**. The name is merely descriptive and will not be used by the software.
46 46  * If you wish to enter and save the space group and unit cell, look for the protein in the list and click on the **Crystal form** tab at the right of the card. This information is not compulsory and can also be added at a later stage for each crystal in the sample information list.
47 47  
52 +[[image:CreateSample.png||height="188" width="700"]]
53 +
54 +
48 48  == Fill the sample information in a CSV file ==
49 49  
50 50  A practical way to enter information about the parcels, containers and samples included in the shipment is by uploading a CSV file. The upload menu is accessed by clicking the **Import from CSV** button in the shipment card. The example file below will generate a parcel called Dewar1 containing seven Unipucks fully loaded with crystals of different proteins.
... ... @@ -80,21 +80,14 @@
80 80  
81 81  = Arrange the return of dewar(s) =
82 82  
83 -You are responsible for organizing the courier for the transport of both incoming and departing dewars. Please be prepared to order the return shipment before the beamtime, and be sure to attach the return papers from your courier to the dewar in addition to the EXI-generated shipping dewars; if the courier will not supply you with a return waybill at the moment you ship the dewar, please enclose a note in the dewar explaining when the dewar will be picked up and that you will e-mail the return waybill to the local contact as soon as you receive it. This is specially important for remote experiments. Failure to include all the required return information will result in delays shipping the dewar back.
84 -
85 -After the data collection is done, local users should do the following:
86 -
87 -* Attach the return address papers from your courier and the paper from EXI to the dewar(s)
88 -* Put the dewar in the designated area outside P11 (“Dewar departure point”).
90 +* You are responsible for organizing the courier for the transport of both incoming and departing dewars.
91 +** Please be prepared to order the return shipment before the beamtime, and be sure to attach the return papers from your courier to the dewar in addition to the EXI-generated shipping labels
92 +** If the courier will not supply you with a return waybill at the moment you ship the dewar, please send an email to [[p11beamline@desy.de>>mailto:p11beamline@desy.de]] to arrange this after your beamtime and to send the labels from your courier.
93 +* After the data collection is done, local users should do the following:
94 +** Attach the return address papers from your courier and the paper from EXI to the dewar(s)
95 +** Put the dewar in the designated area outside P11 (“Dewar departure point”).
89 89  * Please be aware that **you need to order the courier yourself** and please check that the return address is complete.
90 -* Let the Delivery department (Godsmottagningen, phone number as written on the printed out dewar labels) know that your dewar is ready for pickup.
91 -* In case of unexpected problems:
92 -** Place the dewar in the waiting area, “Dewar not ready for departure” and notify your Local Contact to make other arrangements.
93 -** Fill up the dewar(s) with more liquid nitrogen if needed, enough to last until return of dewars. P11 staff handling the dewars will dry them prior to shipping.
97 +* Inform the expected pick-up date and time to the p11beamline@desy.de address at least a day in advance.
98 +* If you are sending to and from **outside EU** please enclose the Proforma invoice**.**
94 94  
95 -For remote users, all the previous steps will be taken care of by staff, provided that you have enclosed the courier return papers in the dewar case.
96 -
97 -If you are sending to and from **outside EU** please enclose the Proforma invoice**.**
98 -
99 -
100 100  
CreateSample.png
Author
... ... @@ -1,0 +1,1 @@
1 +XWiki.tabermah
Size
... ... @@ -1,0 +1,1 @@
1 +96.9 KB
Content
CreateShipment.png
Author
... ... @@ -1,0 +1,1 @@
1 +XWiki.tabermah
Size
... ... @@ -1,0 +1,1 @@
1 +108.7 KB
Content