Skip to Content

Changes for page Extended ISPyB (EXI)

Last modified by hakanj on 2025-11-24 09:34
From version 18.1
edited by tabermah
on 2024-12-09 14:05
Change comment: Uploaded new attachment "CreateSample.png", version {1}
To version 12.10
edited by tabermah
on 2024-12-09 11:31
Change comment: There is no comment for this version

Summary

Details

Page properties
Content
... ... @@ -32,14 +32,10 @@
32 32  ** If you wish to review or edit the information after saving the form, select **List** under **Shipments** in the Shipment dropdown menu. That will show a list of your shipments in the left side of the window in inverse order of creation -sometimes you may need to refresh the page to show the newly created shipment. Click anywhere on the shipment card to open the shipment information.
33 33  * Set up the parcels (dewars) and sample list contained in the shipment as explained in the following section
34 34  
35 -[[image:CreateShipment.png||height="204" width="700"]]
36 -
37 -
38 38  = Create new samples and provide a sample list =
39 39  
40 40  This section describes how to enter information about the parcels, containers and samples present in the shipment. Adding the parcels must be done in order to generate the shipping label for the dewars, as described  in the **Send shipment**section in this document. However, filling up the sample details can be done while the dewars are in transit or even when they are already at DESY. Once the Unipucks are loaded in the sample changer dewar (shipment status set to “processing”) it will not be possible to change the shipment contents any longer.
41 41  
42 -
43 43  == Creating a new sample ==
44 44  
45 45  If you are sending crystals of a new protein, it is important that you create an entry for the protein, since you will not be able to upload or save information from an unknown sample. To create a protein follow these steps:
... ... @@ -64,10 +64,12 @@
64 64  * Click the **Add parcel** button.
65 65  * Fill up the parcel name (must be unique within the shipment) and select the type (usually “dry shipper”). Then, click **Save**.
66 66  * Back at the shipment page, click on the **Add container** link to the right of the new parcel card.
67 -* Enter the name of the container. This must be the name engraved in the Unipuck, and it must be unique within the shipment. Then select Unipuck as the type; this is the only type of container supported at P11. When you save, an image of the Unipuck will be displayed in the parcel card.
63 +* Enter the name of the container -this must be the name engraved in the Unipuck, and it must be unique within the shipment. Then select Unipuck as the type; this is the only type of container supported at P11. When you save, an image of the Unipuck will be displayed in the parcel card.
68 68  * Click on the Unipuck and select **Edit** This will direct to the spreadsheet form where you can list the samples in the container.
69 69  ** Select the protein from the drop down menu. If it is not there, create a new sample as either from the Proteins and Crystals menu as described above or by clicking on the **Add Protein** button in the container sample list spreadsheet form.
70 -** Enter a sample name. It must be unique for each sample of each protein.
66 +** Enter a crystal name. It must be unique for the protein. The name will autofill if you select the same protein in consecutive Unipuck positions.
67 +** The crystal form is not compulsory, but will be used by the autoprocessing if provided. You can choose the space group and cell from the drop down menu. If you have not entered yet the information for the protein, select **NEW**, which will open a form to provide the values.
68 +** None of the other fields are used at P11.
71 71  ** After filling up the sample information, click on **Shipment** button above the spreadsheet and reply **Yes** to save the changes to the container.
72 72  
73 73  = Send the shipment to DESY =
... ... @@ -77,21 +77,33 @@
77 77  * If you are sending to and from **outside EU** and need customs declarations:
78 78  ** You need to fill in a Proforma invoice to send along with the shipment.
79 79  ** Be sure to use a proper description of the content of the shipment, as an example: “Dry shipper containing small frozen protein crystals for scientific experiments. Crystals are non-hazardous. Dewar contains non-flammable gas (liquid N2).”
80 -* The button **Send Shipment to the facility** will activate once you print the labels (you might need to update the page for this). When you click it, the status of the dewar will change to “Mark shipment at facility”. This will let beamline staff know that the shipment is on its way.
81 -* When the dewar arrives at DESY, staff will click the button again and the shipment status will be set to “Send shipment to the user” to wait for the return transport.
82 -* You will be able to modify the shipment in EXI after shipping the dewars until your pucks are inserted in the sample changer dewar.
83 -* After your dewar has arrived to DESY and it is the time for your experiment the local contact will insert the pucks in the sample changer dewar and assign the actual Unipuck position in to the **Prepare experiment** tab for synching the information to MXCuBE.
78 +** Value cannot be 0, use any other small value instead (eg. 1).
79 +* The button **Send Shipment to the facility** will activate once you print the labels. When you click it, the status of the dewar will change to “sent to the facility”. This will let beamline staff know that the shipment is on its way.
80 +* When the dewar arrives at DESY, staff will scan the EXI label, and the shipment status will be set to “Arrived”.
81 +* You will be able to modify the shipment in EXI after shipping the dewars. However, once the Unipucks are assigned a position in the dewar and the status changes to “processing” you will not be able to make more changes. If you need to amend or update the sample information once the sample unipucks are loaded and assigned, follow these steps:
82 +** Create a new shipment, containing the Unipucks with the correct sample information.
83 +** Click on “print labels” -you do not need to actually print them, this is just to activate the “send to DESY” button.
84 84  
85 +After “sending the shipment” go to the **Prepare experiment** tab and assign the corrected Unipuck information to the actual Unipuck position in the sample changer dewar.
86 +
87 +
85 85  = Arrange the return of dewar(s) =
86 86  
87 -* You are responsible for organizing the courier for the transport of both incoming and departing dewars.
88 -** Please be prepared to order the return shipment before the beamtime, and be sure to attach the return papers from your courier to the dewar in addition to the EXI-generated shipping labels
89 -** If the courier will not supply you with a return waybill at the moment you ship the dewar, please send an email to [[p11beamline@desy.de>>mailto:p11beamline@desy.de]] to arrange this after your beamtime and to send the labels from your courier.
90 -* After the data collection is done, local users should do the following:
91 -** Attach the return address papers from your courier and the paper from EXI to the dewar(s)
92 -** Put the dewar in the designated area outside P11 (“Dewar departure point”).
90 +You are responsible for organizing the courier for the transport of both incoming and departing dewars. Please be prepared to order the return shipment before the beamtime, and be sure to attach the return papers from your courier to the dewar in addition to the EXI-generated shipping dewars; if the courier will not supply you with a return waybill at the moment you ship the dewar, please enclose a note in the dewar explaining when the dewar will be picked up and that you will e-mail the return waybill to the local contact as soon as you receive it. This is specially important for remote experiments. Failure to include all the required return information will result in delays shipping the dewar back.
91 +
92 +After the data collection is done, local users should do the following:
93 +
94 +* Attach the return address papers from your courier and the paper from EXI to the dewar(s)
95 +* Put the dewar in the designated area outside P11 (“Dewar departure point”).
93 93  * Please be aware that **you need to order the courier yourself** and please check that the return address is complete.
94 -* Inform the expected pick-up date and time to the p11beamline@desy.de address at least a day in advance.
95 -* If you are sending to and from **outside EU** please enclose the Proforma invoice**.**
97 +* Let the Delivery department (Godsmottagningen, phone number as written on the printed out dewar labels) know that your dewar is ready for pickup.
98 +* In case of unexpected problems:
99 +** Place the dewar in the waiting area, “Dewar not ready for departure” and notify your Local Contact to make other arrangements.
100 +** Fill up the dewar(s) with more liquid nitrogen if needed, enough to last until return of dewars. P11 staff handling the dewars will dry them prior to shipping.
96 96  
102 +For remote users, all the previous steps will be taken care of by staff, provided that you have enclosed the courier return papers in the dewar case.
103 +
104 +If you are sending to and from **outside EU** please enclose the Proforma invoice**.**
105 +
106 +
97 97  
CreateSample.png
Author
... ... @@ -1,1 +1,0 @@
1 -XWiki.tabermah
Size
... ... @@ -1,1 +1,0 @@
1 -96.9 KB
Content
CreateShipment.png
Author
... ... @@ -1,1 +1,0 @@
1 -XWiki.tabermah
Size
... ... @@ -1,1 +1,0 @@
1 -108.7 KB
Content