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Changes for page Extended ISPyB (EXI)

Last modified by hakanj on 2025-11-24 09:34
From version 58.1
edited by hakanj
on 2025-07-11 12:33
Change comment: There is no comment for this version
To version 59.2
edited by hakanj
on 2025-09-30 11:17
Change comment: There is no comment for this version

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59 59  
60 60  * After you have added all your proteins to EXI, return to your shipment by selecting **List** in the **Shipment** dropdown menu. In the list of your shipments on the left side of the window (you might need to refresh the page to show the newly created shipment) you find your shipments with the most recently created on top. Click on the shipment card you wish to work on, to open the shipment information.
61 61  * While it is possible to insert all the information manually (see next chapter), the most pragmatic way is to upload a CSV file, which you can create from an excel-sheet. In EXI you find an example of how the file should be formatted.
62 -* The upload menu is accessed by clicking the **Import from CSV** button in the shipment card (Fig. 4). The example file below will generate a parcel called Dewar1 containing seven Unipucks full of samples of different proteins. You can add multiple parcels, which are usuallyl dewara or dry shippers, they can hold various number of containers (unipucks, if you are shipping something else, please contact the staff) and samples, which are identified after the protein acronyms you gave in the previous section. Note that the protein + sample name should be unique for the shipment. Errors will be marked red and this disables saving. If you run into trouble, please contact the staff.
62 +* The upload menu is accessed by clicking the **Import from CSV** button in the shipment card (Fig. 4). You can add multiple parcels, which are usually dewars or dry shippers, they can hold various number of containers (unipucks, if you are shipping something else, please contact the staff) and samples, which are identified after the protein acronyms you gave in the previous section. Note that the protein + sample name should be unique for the shipment. Errors will be marked red and this disables saving. If you run into trouble, please contact the staff.
63 63  * After saving the sample list, you can edit the information by going to the shipment page, clicking on the containers and selecting **Edit**. That will display the sample list for that container. You can also make corrections to the CSV file, then delete the parcel by clicking on the “Edit” icon to the right of the parcel pane and clicking on **Remove**, and finally reload the corrected CSV again.
64 64  * You can also view the filled up parcel in the shipment page. (% style="color:#bdc3c7" %)Once the shipment is complete and you are ready to ship, use the icon to the right to print the shipping labels. Pressing the button next to the airplane sign 'Send shipment to the facility' notifies the beamline staff by email about incoming shipment. Please note, that you still have to order the courier yourself. The tracking code can be added e.g. to the comments field in EXI.
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90 90  **Figure 6.**
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92 92  
93 -= (% style="color:#bdc3c7" %)Send the shipment to DESY(%%) =
93 += Send the shipment to DESY =
94 94  
95 -* (% style="color:#bdc3c7" %)Click on the **Print labels** icon (Fig. 7) to the right of each parcel to generate a PDF file with the shipping address and return address. Make sure that the information on the labels is correct. If not, go to the “Shipping addresses” list and correct the information.
96 -* (% style="color:#bdc3c7" %)If everything is correct, print the labels. Please attach the dewar label and the shipping label on your dewars, and enclose the return label within the dewar box with other return forms (courier waybill or invoice).
97 -* (% style="color:#bdc3c7" %)If you are sending to and from **outside EU** and need customs declarations:
98 -** (% style="color:#bdc3c7" %)You need to fill in a Proforma invoice to send along with the shipment.
99 -** (% style="color:#bdc3c7" %)Be sure to use a proper description of the content of the shipment, as an example: “Dry shipper containing small frozen protein crystals for scientific experiments. Crystals are non-hazardous. Dewar contains non-flammable gas (liquid N2).”
100 -* (% style="color:#bdc3c7" %)The button **Send Shipment to the facility** (Fig. 7) will activate once you print the labels (you might need to update the page for this). When you click it, the status of the dewar will change to “Mark shipment at facility”. This will let beamline staff know that the shipment is on its way. **Please note that this function is not active yet, you still need to inform the beamline staff by e-mail to **(%%)**[[(% style="color:#bdc3c7" %)p11beamline@desy.de>>mailto:p11beamline@desy.de]](%%) and order the courier yourself**(% style="color:#bdc3c7" %), this is not possible via EXI currently. You can paste the tracking code e.g. to the comments of the shipment.
101 -* (% style="color:#bdc3c7" %)When the dewar arrives at DESY, staff will click the button again and the shipment status will be set to “Send shipment to the user” to wait for the return transport.
102 -* (% style="color:#bdc3c7" %)After your dewar has arrived to DESY and it is the time for your experiment the local contact will insert the pucks in the sample changer dewar and assign the actual Unipuck position in to the **Prepare experiment** tab for synchronizing the information to MXCuBE.
95 +* Click on the **Print labels** icon (Fig. 7) to the right of each parcel to generate a PDF file with the shipping address and return address. Make sure that the information on the labels is correct. If not, go to the “Shipping addresses” list and correct the information.
96 +* If everything is correct, print the labels. Please attach the dewar label and the shipping label on your dewars, and enclose the return label within the dewar box with other return forms (courier waybill or invoice).
97 +* If you are sending to and from **outside EU** and need customs declarations:
98 +** You need to fill in a Proforma invoice to send along with the shipment.
99 +** Be sure to use a proper description of the content of the shipment, as an example: “Dry shipper containing small frozen protein crystals for scientific experiments. Crystals are non-hazardous. Dewar contains non-flammable gas (liquid N2).”
100 +* The button **Send Shipment to the facility** (Fig. 7) will activate once you print the labels (you might need to update the page for this). When you click it, the status of the dewar will change to “Mark shipment at facility”. This will let beamline staff know that the shipment is on its way. **Please note that this function is not active yet, you still need to inform the beamline staff by e-mail to [[p11beamline@desy.de>>mailto:p11beamline@desy.de]] and order the courier yourself**, this is not possible via EXI currently. You can paste the tracking code e.g. to the comments of the shipment.
101 +* When the dewar arrives at DESY, staff will click the button again and the shipment status will be set to “Send shipment to the user” to wait for the return transport.
102 +* After your dewar has arrived to DESY and it is the time for your experiment the local contact will insert the pucks in the sample changer dewar and assign the actual Unipuck position in to the **Prepare experiment** tab for synchronizing the information to MXCuBE.
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104 104  [[image:Print&Send.png||height="289" width="700"]]
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