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Changes for page Extended ISPyB (EXI)

Last modified by hakanj on 2025-11-24 09:34
From version 9.1
edited by tabermah
on 2024-12-06 09:31
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To version 10.2
edited by tabermah
on 2024-12-06 13:52
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1 1  EXI can also be used in creating a shipment to and from P11. Creating a shipment in EXI with a complete list of Unipucks and samples can also be synched to MXCuBE and connection sample information and associated data.
2 2  
3 3  = Logging in to EXI =
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8 8  * Select the proposal you want to work with. Make sure you work with the proposal with scheduled beamtime. Sample information entered under the wrong proposal cannot be accessed during the experiment.
9 9  * If your proposal is not listed
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12 12  = Creating a contact at the user's institution =
13 13  
14 14  The first step to set up the shipment is to assign a contact from your home laboratory. This is the person whose name will appear in the shipping labels and who will receive notifications about the dewar.
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16 16  * On the top menu bar, select **Manage shipping address** from the **Shipment** drop down menu. Select **List** to show the existing contact address card list – it will open to the left of the window.
17 17  * Look for your name in the list (the information is taken automatically from DOOR) and click anywhere on the card to verify that all the information is up to date and complete. If this is not the case, click on the **Edit** button, enter the correct information and **Save**.
18 18  
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20 20  = Create a shipment =
21 21  
22 22  The next steps are to generate the ID and shipping labels for your dewars, list the containers and samples in the dewars and send a notification to DESY P11 staff. Even if you plan to transport the dewars to DESY yourself, creating the shipment is useful to provide the required sample information to be used in synching to MXCuBE.
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30 30  ** If you wish to review or edit the information after saving the form, select **List** under **Shipments** in the Shipment dropdown menu. That will show a list of your shipments in the left side of the window in inverse order of creation -sometimes you may need to refresh the page to show the newly created shipment. Click anywhere on the shipment card to open the shipment information.
31 31  * Set up the parcels (dewars) and sample list contained in the shipment as explained in the following section
32 32  
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34 34  = Create new samples and provide a sample list =
35 35  
36 36  This section describes how to enter information about the parcels, containers and samples present in the shipment. Adding the parcels must be done in order to generate the shipping label for the dewars, as described  in the **Send shipment**section in this document. However, filling up the sample details can be done while the dewars are in transit or even when they are already at DESY. Once the Unipucks are loaded in the sample changer dewar (shipment status set to “processing”) it will not be possible to change the shipment contents any longer.
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67 67  ** None of the other fields are used at P11.
68 68  ** After filling up the sample information, click on **Shipment** button above the spreadsheet and reply **Yes** to save the changes to the container.
69 69  
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71 71  = Send the shipment to DESY =
72 72  
73 73  * Click on the **Print labels** icon to the right of each parcel to generate a PDF file with the shipping and return EXI labels. Make sure that the information on the labels is correct. If not, go to the “Shipping addresses” list and correct the information.
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